Group Session Controls

The Fresh Start Diabetes group sessions are grouped together into a series, usually of three sessions. They can be held either virtually or face-to-face. Before you can manage a patient on the service you will need to create a series for them to join upon enrolment.

• The controls for managing these sessions are found on the Sessions tab of the Fresh Start Diabetes dashboard. To access this log into the facilitator team and then select Care facility, Fresh Start Diabetes, and then Sessions:

• This is split up into three sections:
  • Manage Control Defaults - Allows you to setup defaults to apply to any new sessions and to setup the coloured thresholds for the dashboard;
  • Create Session Series - Allows you to setup a series of sessions grouped by date; and
  • Create Ad-hoc Session - Allows you to setup a single, ad-hoc, session.

Managing Control Defaults

• To control the defaults for new sessions and thresholds, select Manage Control Defaults:

• Then select Process task which will take you to the Session Defaults screen. Here you can see an example of some defaults that have been set. Once you have set your defaults select Next:

• You can then set the default thresholds at which the coloured alerts will change on the session dashboard:

• Continuing to select Next will move you through the Orange Default Threshold and Other Default Threshold screens, which function in the same way as the above.

• The Originator SMS field allows you to set the name that appears on any SMS messages sent by the service, such as "NHS No Reply":

• Finally you will arrive at the Review screen which will give you the opportunity to review everything you have input. Select Finish and then Return to dashboard to complete the task and return to the Sessions dashboard.

Creating a Session Series

• To create a grouped series of sessions select Create Session Series:

• Then select Process task which will take you to the number of sessions screen. Here you can enter how many sessions you wish to have in this series. As you can see it has pre-filled 3 from the defaults we set above:

• Select Next to move to the Session Dates screen. Here you can use the selector buttons to choose the dates and times for each session:

• Next you can assign the appropriate Clinician team, from the dropdown, that will be in charge of this series:

• The next screen will allow you to choose the session mode, whether it is Virtual (by web-conference) or a Face to face group:

• Selecting Next will bring you to the Session Capacity screen where you can set the patient capacity for the sessions:

• Lastly, the Review Screen gives you a chance to review everything you have entered. Select Finish and then Return to dashboard to complete the task and return to the Sessions dashboard.

Creating an Ad-hoc Session

• Should a situation arise where you need to create a standalone session you can use the Create Adhoc Session button to do so (NB: this can only be done for a second or third session group):

• This task functions very similarly to the Session Series task. Select *Process task and then enter a session date/time and which type of session this will be:

• The remainder of this task can be completed in the same manner as the Session Series task.